Manatee Community Foundation is hiring an administrative and event coordinator. This position serves the dual role of coordinating supportive administrative tasks at Manatee Community Foundation to ensure the foundation’s business flows smoothly and coordinating events for the foundation and charitable organizations using meeting room space. The position is 40 hours per week and up to 50 hours per week January – March.

Administrative Coordination includes serving as the first point of contact at MCF, responsible for greeting visitors with professionalism and warmth. This includes answering phone calls, greeting guests, and directing general email inquiries. Prepares donor acknowledgement letters, updates the donor database. Assists executive director with board and committee work. Supports the work of MCF staff in a friendly, dedicated and team-driven environment. In partnership with other MCF team members, provides support in simple weekly accounting procedures.

Event Coordination includes coordinating several large annual donor events offsite, smaller donor events onsite, and monthly events for nonprofits. Coordinates planning, execution, and follow up with a high degree of professionalism and excellence to ensure an experience that successfully stewards fund holders and cultivates prospects. Requests and records RSVPs, payments and sponsorships; answers guest inquiries; coordinates caterers and vendors; coordinates speaker needs and technology. Coordinates weekly requests and guest needs at Manatee Community Foundation for nonprofits and corporate ambassadors.

Job Requirements:

A passion for philanthropy and what it makes possible in our community is essential. Must be comfortable working flexible hours that include some early mornings and evenings. Excellent customer service, organizational skills, time management, accuracy, and attention to detail. Must be experienced and comfortable in Microsoft Word, Excel, Outlook. Candidate will have the ability to learn new software including FIMS, Constant Contact, and other tools and be comfortable with technology. A successful candidate enjoys having multiple priorities in one day and enjoys working both collaboratively and independently. Excellent verbal, written, and interpersonal skills are required. Bachelors degree preferred but not required. Must have at least one year of experience in event planning.

To apply, send a cover letter and resume to SBowie@ManateeCF.org.